Features to Consider When Leasing a Copier Machine Leasing a copier machine allows you to enjoy its use while avoiding the high upfront costs of purchasing the same. You can use the leased equipment just as you would use a purchased equipment. This allows you to do copying services for your business. Most businesses that adopt leasing are able to enjoy sophisticated technologies at affordable costs. In particular, this is very important for small business that can compete with bigger firms in possession and use the latest copier machines. The user has the opportunity to use a machine that is suitable for its business rather than getting used to what it bought. After the lease term is over; it can change its choice of copier. As far as leasing a copier is concerned, there are few things that matter. Make sure you follow these tips when leasing a copier machine for your business. The print volume of the copier is the first thing to understand. It must be able to handle the daily print requirements of your business. Don’t forget that large sized papers are counted as two pages. It is important to get a copier with a higher capacity if you are printing large copies. The monthly duty cycle is the number of pages the copier was designed to print per month when it is fully operational. Expert advice is that you buy a machine where your monthly print requirements fall in the middle. It is not prudent to buy a machine that has capacity of 5000 pages while your print needs goes needs 20,000 pages. A too low duty cycle machine will not serve you adequately while a high monthly cycle machine will have an idle capacity and therefore increase your monthly costs.
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Another important feature is the speed of the copier. You need a copier that will produce more papers within a short time if you need a high level of printouts. Sometimes, faster machines may not be the best, especially where quality is paramount.
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It is important to figure the color requirements. If you need to print multiple color documents, make sure that you lease a multicolor machine. If the copier will be used for internal documents that do not need to be colored; you can work even with the standard copier machine. Another factor to take into consideration is the leasing terms. When the copier will be used in a multi-user high use environment, make the lease term to be less than 48 months if you want to reduce costs through long term leases.You would need to replace the machine sooner. You can lease even up to sixty months if the copier is used in a standard office desk.